Traveler Resources

TRAVELER RESOURCES
Flight Status Updates • Flight Tracker • Weather • Create-a-video
Forms • FAQ • Cancellation Insurance • Airline Links (Baggage Fees)

Below you will find relevant traveler information including program forms, frequently asked questions, travel protection information, and our detailed policy on protection.

Forms—All forms available in PDF format; viewable in Adobe Acrobat.

Educational Programs (1-800-949-0650)

East Coast Historical Tours (E.C.T.): Terms & Conditions, Registration

Description of Coverage

TSA's Travel Tips

Winter Travel Tips & Packing Checklist

Spring Travel Tips & Packing Checklist

Summer Travel Tips & Packing Checklist

Fall Motorcoach Travel Tips & Packing Checklist

Fall Travel Tips & Packing Checklist

Celebration & Adventure Programs
San Francisco Bay Cruise Program:

Domestic Travel Registration

Walt Disney World® Programs (1-800-472-3872)

Domestic Travel Registration

Disneyland® Programs (1-800-234-4723)

Domestic Travel Registration

Organizer Forms

Chaperone List

Rooming List

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Frequently Asked Questions (FAQs)

FAQ's for Celebration Travel:
Why did I get a bill, my account is paid in full?
The computer automatically generates a bill to every traveler paid in full or not. If you are paid in full, please disregard the invoice.

Do I really have to be paid in full by the final payment date?
Yes. If you are not paid in full by the final payment date, you will be cancelled.

How long is the optional travel insurance available?
Travel Insurance can be purchased up and until the final payment date, no later. The extra money must be included in your payment.

Can I skip the monthly payments and pay my account in full by the final payment date?
No. Unless your account is paid in full, you must have activity on a monthly basis or else you may be cancelled. Payment in full before the final payment date is acceptable.

Can I pay my account in full now?
Yes. At anytime, you may pay your account in full. You will still receive monthly invoices thanking you for your payment.

I did not receive an invoice, how do I pay?
You do not need an invoice to make a payment. Invoices are sent out roughly once a month. If you sign up in-between invoicing dates, if we have an incorrect address, or there is a problem with the USPS you may not receive an invoice. To make a payment simply include the following on your check or money order; Traveler ID and/or Name of Student and School they are traveling with. You can also make payments on-line at www.USAStudentTravel.com

Can I make a Credit Card payment on-line?
Yes. Our website is www.usastudenttravel.com. Please see the bottom of this form for How to log onto my account. We need to have your e-mail address listed in our system prior to you being able to access your account. You may instead fax the return portion of your invoice with the traveler ID# to 916-939-6806. Please note that if you pay by credit card your account will be charged a $15.00 non-cash price. Can I make a Credit Card payment over the phone?
No. We need to have a signature on file before we can charge your credit card. You can fax the return portion of your invoice with the ID# to 916-939-6806.

What credit cards are accepted?
We accept, Mastercard, Visa, Discover and American Express cards.

Can I still give my payment to the organizer/Teacher at the school?
No. For faster processing, please mail your payment to USA Student Travel in the envelope provided.

Who do I make my check payable to?
Please make all checks payable to USA Student Travel and always include your traveler ID#.

When do I let you know whom I want to room with?
Roommates (if applicable) are assigned after the final payment date. We will send the rooming forms to the head organizer of your trip. It is your responsibility to contact them to sign up for a room. Remember, the price of your trip is based on quad occupancy (4 per room) or quint occupancy (5 per room) based on what hotel your group has been assigned to. Your Organizer will be advised of this information after the final payment date.

I want to cancel my trip, what do I do?
All cancellations must be in writing. Please either fax or mail in your cancellation letter with your Traveler ID #. All cancellation charges will apply.

Can I e-mail you?
Yes, you can send general e-mail questions to GradNite@GoWorldPass.com

How do I log onto my account on line?
Go to www.usastudenttravel.com, at the top of the screen, enter your students traveler ID number AND the last name. The system will prompt you to make a password.

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Cancellation Insurance

To view the complete details of the USA Student Travel Protection Plan select the following link:
• Description of Coverage

Many travelers feel that a vacation is a significant financial investment, and it is vital to protect your trip and yourself. There are certain circumstances that could arise at the last moment causing you not to travel. There may also be situations arising at your destination that can be inconvenient and costly.

USA Student Travel INCLUDES the basic Benefit Plan* for every passenger. We also recommend that you purchase the additional Optional Benefits* to give you that extra comfort level.

As a courtesy, the optional USA Student Travel Protection Plan is automatically added to your account. The cost of the plan is calculated based upon the total cost of your trip and is separately identified on your invoice. USA Student Travel highly recommends the purchase of "Optional Travel Insurance" to protect your investment in your graduation trip. This Plan, administered by Travel Insured International, will reimburse you if you have to cancel your reservation due to a medical situation. The added benefits also cover trip interruption or delays, and lost or delayed luggage. Coverage does not start until date of purchase.

If you have questions about the benefits of The USA Student Travel Protection Plan, please call our plan administrator, Travel Insured International, at 1-866-684-0218. Be sure to identify yourself as a USA Student Travel passenger.

*Please review the Description of Coverage for the complete terms. Conditions, limits and exclusions of your plan.

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Airline Links (airline baggage fee information)